Title: Storage Project Site Supervisor

Shift: On-Location

Reports To: COO/Project Manager

Experience:

• High school diploma and/or GED required, some college preferred
• 2+ years’ experience managing market rate projects (Storage preferred)
• Excellent ability to communicate effectively with all levels of organization and customers/vendors
• Organizational skills to handle multiple subcontractors simultaneously
• Ability to work in a time-sensitive role, where tasks must be addressed when received.
• Strong working knowledge of Google Docs and MS Office including Word, Excel, Outlook, and PowerPoint
• Familiarity with IBC 
• Bi-lingual in English and Spanish, a plus

Essential Duties and Responsibilities

• Handle subcontractor interaction – incoming/outgoing calls, messages, emails, notices, etc.
• Perform annual and interim recertifications in a timely fashion
• Follow up on discrepancies and resolve all issues within 7 days
• Follow up on outstanding third-party verifications within 30 days
• Communicate effectively with on-site workers daily safety briefings
• Perform daily site checks to all common interiors and grounds
• Perform daily logs and reports 
• Maintain the property within safety regulations and team guidelines
• Maintain organization of property files within IBC regulations 
• Effectively manage the site construction logs
• Work closely with material long-lead items for timely results and follow up
• Work with project management for timely notification on upcoming material needs
• Coordinating schedule for labor needs with Construction team
• Timely follow up on subcontractor staff and procedures
• Continually increase project performance and lower operating expenses
• Timely completion of job duties
• Attend business meetings and trainings as required
• Daily opening and securing of job site
• Perform other administrative tasks and special projects as assigned

Position Requirements and Skills

• Ability to perform accurate data entry within specified time frames
• Ability to perform tasks in the MS Office Suite (Word, Excel, PowerPoint)
• Live out Company values – Fearless, Accountability, Speed, Teamwork. As well as excellent  Communication and Positive Attitude.
• Outstanding written, grammar, & verbal communication skills with ability to interact with all levels of an organization, customers, vendors
• Must possess excellent organization and planning skills
• Ability to communicate and follow through on duties
• Must be dependable and safety oriented
• Self-motivated and results driven
• Enthusiastic about providing best possible customer service for clients and customers
• A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
• Strong relationship management and the ability to drive multiple tasks to completion successfully
• Resourceful team player and a positive “can-do” attitude 
• Ability to work in a fast-paced environment 
• Negative pre-employment drug screen and ability to pass criminal background check
• Good attendance record
• Travel as required

Title: Executive Assistant

Shift: On-Location

Reports To: CEO/COO/CFO

Experience:

• Bachelor’s degree (B.A.) from four-year college or university; or five years related office management/executive assistant experience
• Working knowledge of social media and content marketing 
• Strong working knowledge of Google Docs and MS Office including Word, Excel, Outlook, and PowerPoint

Essential Duties and Responsibilities:

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image 
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities 
• Negotiates the purchase of office/kitchen supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions
• Provide administrative support to the CEO, COO and CFO as needed.
• Coordinate travel, transport and accommodations for the team
• Approve bills/invoices for credit cards from suppliers/vendors
• Shop and run errands for office
• Responsible for mail, faxes, shipments and answering all calls in office 
• Ship/mail items via US Post Office and/or FedEx, UPS
• Schedule meetings and/or appointments/create and approve agendas 
• Organization of company events and conferences
• Perform data entry as assigned
• Greet and register all visitors; contact appropriate employees for visitors as required
• Maintain the inventory and cleanliness of the office / kitchen areas
• Perform social media and content marketing activities 
• Respond to phone calls and e-mails in a timely fashion
• Willing to learn the industry and help us maintain and grow our marketplace position 
• Attend business meetings and trainings as required
• Perform other administrative tasks and special projects as assigned

Position Requirements and Skills:

• Ability to perform accurate data entry within specified time frames
• Ability to perform intermediate tasks in the MS Office Suite (Word, Excel, PowerPoint)
• Outstanding written & verbal communication skills with ability to interact with all levels of an organization
• Must possess excellent organization and planning skills
• Must possess problem solving skills
• Excellent time management skills and ability to adhere to schedules/deadlines
• Must be dependable and safety oriented
• Self-motivated and results driven
• Ability to work some nights and weekends for events 
• Enthusiastic about providing best possible customer service for clients and customers
• A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
• Strong relationship management and the ability to drive multiple tasks to completion successfully
• Resourceful team player and a positive “can-do” attitude 
• Ability to work in a fast-paced environment 
• Negative pre-employment drug screen and ability to pass criminal background check
• Good attendance record
• Ability to work some nights and weekends for events 
• Limited travel as required

To be considered, follow these instructions…

1. Send an email to joe@investwithlegacy.com with the subject line: “I’m Your Next Executive Assistant”
2. Introduce yourself and list 3 past accomplishments that you believe will help you in this role. For example… “Booked travel for arrangements for CEO for entire year” or “Handled writing down and organizing meeting notes for major a business firm.”
3. Attach you resume at the end of the email.